Category Filter combo boxes are used to filter Outlook items based on
the categories assigned to Outlook items. Category Filter combo
boxes are one of four types of Filter Combo Boxes available in Categorize Plus
and are added to the Categorize Plus Toolbar by selecting Category
Tag Menu Items from
the Categorize Plus Filter Menu. The example at the end of
this help topic illustrates how to add a Category Filter combo box to the
toolbar. For more information on how to create Category Tag
Menu Items and add them to the Filter Menu, then please refer to the
Building
Menus help topic. Applying a Category
Filter Immediately after selecting a Category Tag Menu Item from the Filter Menu,
Categorize Plus reads the categories contained in the menu item's criteria
field. Categorize Plus then creates an Outlook SQL filter
string that is designed to filter for Outlook items that contain
categories that match the menu item's criteria. This filter string is
then added to the currently applied Outlook filter and a Category Filter
combo box is added to the toolbar. Additional information that applies to this Help
Topic Additional Help Topics Regarding Filter Combo
Boxes Example of Adding a Category Filter to the
Categorize Plus Toolbar: See Also Categorize Plus Toolbar | Filter Combo Boxes | Email Address
Filter | Custom Filter | Standard
Filter | Filter
Menu | Building Menus | Feature
Comparison
For example, assume that the
Category Tag Project A is selected from the
Filter Menu as shown in the illustration below. Immediately after making
this selection, Categorize Plus reads the text contained in the criteria field
of the selected menu item. For this example, lets assume that this
criteria field contains "Project A". Therefore, Categorize Plus then
creates an Outlook SQL filter string that will filter for all Outlook
items that contain "Project A" in the item's category field. This
filter string is then added to the currently applied Outlook filter. The
end result is that only Outlook items that contain the category "Project A"
are displayed in the current Outlook view.
If you are connected to the internet and wish
to learn more regarding how filters are used in Outlook, then click
here to open a Microsoft Outlook help topic that explains how to filter
items and files in Outlook views.
Filter Combo Boxes that are displayed in the Categorize
Plus Toolbar are identified by the Remove Filter Combo
Boxes command button. Combo boxes just to the right of this
command button are Filter Combo Boxes. Please refer to the Filter Combo Boxes help
topic for more detailed information on identifying Filter Combo
Boxes.
Whenever a child Menu Item is selected
from within a Standard Menu Hierarchy, then both the child Menu Item and the
parent Menu Item are simultaneously added as combo boxes to the Categorize Plus
Toolbar. Conversely, when a child Menu Item is selected from
within a Group Menu Hierarchy, then the parent group Menu Item is not added to
the toolbar. To learn more regarding the behavior of Standard and Group
Menu Hierarchies, then please refer to the Standard Menu Hierarchy and
Group Menu
Hierarchy help topics.
If the criteria field associated with a Category Tag
Menu Item contains multiple categories separated by commas, then the menu item
is treated as a multi-criteria Category Tag Menu Item. Please
refer to the Category Tag Criteria help topic for more
information regarding multi-criteria Category Tags. In addition,
Filter Combo Boxes can be added to the toolbar as part of a Group Menu
Hierarchy. Please refer to the Group Filters and Searches help topic
for to learn how group Filter Combo Boxes behave when filtering Outlook
items.
Copyright © 2008 - 2009 by Jon Zimmerman. Microsoft® and Outlook® are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries.